This article covers how to connect to the Elite Studio Recording Interface, what it looks like, and the tools available when recording and setting up a Simu-live event or On-Demand Recording. 

Things to Know

• Simu-live webcasts MUST be recorded AND published at least TWO HOURS before the scheduled start time.  ALL CHANGES must be made prior to this, including changing the start date/time, recording elements, choosing Rollover to Live audio, etc.   
• The Elite Studio Recording Interface DOES NOT HAVE backwards compatibility with PMXD/Elite Presentations.
  • This means if a Simu-live event is created in Elite Presentations/PMXD but has not gone live BEFORE you enable the Elite Studio Recording Interface, you will need to recreate the event in the Elite Studio Recording Interface.  Media from PMXD will not properly convert and play in the Elite Studio Recording Interface. 

Logging In & Connecting

To access the Elite Studio Recording Interface, click on Launch from the event Overview page or use the Present URL.

When logging in to record a Simu-live webinar or On-Demand Recording, choose the appropriate role based on the responsibilities listed below. 

Once logged in, your browser may ask you to grant ON24 access to your microphone and camera.  Be sure to click Allow before closing the window.  From there, the Elite Studio Recording Interface will automatically connect your camera and microphone.  Update your camera, microphone, background, and settings as needed, then click Join Now.

Toolbar

1. Connection Panel
   • Click here to update your PC microphone and input volume
2. Mute
3. Slide Notes
   • Access any notes added to each PowerPoint slide before loading it into the webcast. 
4. Menu
   • Allows you to pull up the following tools: Setup, Team Chat, Presenters,  Preview, Clip Bin (if recording in ESRI), or Media Player (if Presenter Media is used or an event has been imported)
5. Publish
   • After uploading and recording, publish the presentation to see it
6. Preview
   • Allows you to see the presentation from the audience perspective

Tools

The following tools will display in the right panel of the Elite Studio Recording Interface.  You can access them from the Menu.

Presenters

The Presenters tool allows you to see who is logged into the platform to record.  You can mute presenters here if necessary.  You can also switch the active Producer.  Find more information in this article.

Team Chat

Team members can chat with the entire team or with individuals during the recording process.

Preview

Will display the next item in the storyboard, allowing the presenter to see what is coming next.

Clip Bin

All original recordings done in the Elite Studio Recording Interface will go into the clip bin.

Note: This tool is only available for those logged in as Producer.

Find more information on using the Clip Bin here.

Media Player

When uploading a Presenter Media file or importing a previously run video event, the Media Player will be available to review the video file.

 

Main Stage

The Main Stage provides a Presentation View window that allows you to see your Storyboard.  

The Live View shows you which element is currently selected in the Storyboard.  Click on the kebab menu to toggle the Storyboard on or off.

Use the navigation arrows at the bottom to move through the Storyboard.  If your slide has animations, hover to see the number of animations on the slide.

This is also where you can flip between Record & Edit mode or Full Playback mode. 

• Record & Edit allows you to record or edit each slide individually
• Full Playback allows you to review the recording of the event in Elite Studio Recording Interface.  Everything you have recorded will be available in the timeline
• Note: Only Producers will be able to choose between the two.  Presenters will see the buttons so they know which mode the Producer has the event in.

 

Event Setup (Producer Only)

To begin, Producers will need to upload elements to the Storyboard.

Click on the menu in the top corner and choose Setup to open the Storyboard editor.

The Storyboard is the roadmap of your presentation.  It contains all the uploaded elements.

Setup Tool

1. Uploading and Managing Slides
   • Note: Every Simu-live must have one slide uploaded to stream and archive properly.  If you don't intend to show slides, you can remove the Slides tool from the console, but do not hide the slide in the Storyboard.
2. Uploading and Managing Video Clips
3. Creating and Managing Polls
   • We recommend recording at least 30 seconds of audio (which can be silent) to each poll question to provide plenty of time for attendees to answer.
   • As a best practice, set the poll question to display in the Slide Window instead of the pop-up to prevent interference from pop-up blockers.
4. Creating and Managing URLs
5. Presenter Video
   • Upload an mp4 of your presentation to match with your Storyboard
6. Import Media
   • Reuse a previously run event - the presenter media and the Storyboard from the original event will be carried over with the original timings.

Storyboard Setup

Once all of your elements have been uploaded, organize the Storyboard. Click and drag individual elements into the appropriate place to organize the elements.

Elements that are not needed can be hidden from the Storyboard by hovering over the element and clicking the eye icon.  Hidden elements can be added back to the Storyboard if desired.

Marker Timings

The Marker Timings table in the Storyboard section of the Setup tool will display the marker number, start time, and duration and they will update as markers are moved and the storyboard is updated.  

Note: All information in the Marker Timings table is read-only at this time.