Creating a webinar template will provide a consistent starting place for all of your webinars. Set up a new webcast with all of your branding, registration, emails, engagement tools, etc., and title it Template to help save time when creating future events. The template webcast should not have any slides or media uploaded to it.
Note: The video displays the legacy version of the user interface. Functionality should still work the same when creating a template.
Creating a Webinar Template
Templates can help you reduce the amount of time needed to set up events and provide a uniform experience across your webinars. This process can also free up time for your webinar or events team to mix, match, and test various webinar elements – consoles, engagement tools, CTAs, and topics – to increase attendee engagement and lead conversion. Once a template webcast event has been set up, you can create copies of your template webcast for future events by clicking the Create-a-Copy button in the Utilities column.
To create a webinar template event, click the Create Event button from the Events page. Want more information on creating a webcast? Find it here !
When creating a copy of a webinar event with media you will be alerted that the media will be copied too.
When creating a copy of your webcast event template, all design choices, media assets, and set up items will be copied, thereby saving you significant setup time. Below is a list of the assets that will carry over when copying a webinar.
- Presentation audio/video
- Sides & video clips, including the Storyboard layout
- Audience console design and engagement tool configurations
- Registration and Lobby page
- Messaging and branding within the ON24 email notifications (if applicable)
- Poll questions and URLs
- Archive Available options
Note: For all Event Templates, and any event that is not an event intended to run to an audience, the "TEST EVENT" toggle should be enabled. Otherwise, the event will be billable.
Once the copy is created, update the event title, start date and time, present type, and any other design choices (e.g., promo summaries on the registration and lobby page, email messaging, speaker bios, resource list, etc.) as necessary.
Note: When copying an event, "Chrome on Hover" will be automatically selected for all tools on the audience console, no matter the original setting. This option can be turned off in the account dashboard. See the Webcast Elite | Account Dashboard page and Webcast Elite | Audience Console - Console Customization page for more information.
For accounts that have subaccounts (or workspaces), copy or create new webinars between the main and sub-accounts. When clicking “Create a Copy” or “Create Event” from the Events page, there will be a "Create In" dropdown that will allow the user to choose the account to copy to (Default will be the current account). If a user chooses a different account from the dropdown, the webinar will be created in that account.
Things to Consider
We do not recommend copying a previously run webinar unless you are broadcasting the exact same webinar at a future date. When you copy a webinar that has already run, each slide pushed during the live broadcast will get copied over as well. If a presenter pushed the same slide more than once, then a duplicate of that slide will get archived for the on-demand version. If you then copy that webinar, the platform recognizes the slide was pushed multiple times and will create duplicates every time you upload a new deck. There is no way to prevent that from happening unless you create a template event from scratch and copy that (which is our best practice) or only copy events that you plan on running again the exact same way at a later date and time.
To address the issue for any currently built events, the duplicate slides must be hidden in Elite Studio. Visit the Webcast Elite | Elite Studio - Uploading and Managing Slides article to learn how!
To prevent the issue in the future, we recommend building a Template webinar (one that never has slides uploaded or has run previously) to prevent this from creating confusion in the future.
Remember for all Event Templates and any event that is not intended to run to an audience, the "TEST" toggle should be enabled. Otherwise, the event will be billable.