Learn how to engage in an ON24 Breakout Room as an Attendee.
Note: Breakout Rooms can be used in both Webcast Elite and Forums. If you have more than 50 people in a Forum event and they join a Breakout Room, they may lose the ability to rejoin the Forum event on video. The first 50 participants who rejoin the Forum after exiting the Breakout Room will be asked to connect their webcam.
Joining a Breakout Room
When an attendee clicks the Join button within the Breakout Room tool, they are led to a panel to specify various connection settings prior to entering the room.
If you have more than one webcam connected, choose your webcam source. After specifying a camera source, a preview is shown below. Once your webcam is connected, click the person icon in the webcam area to choose a virtual background or to blur the background.
Note: The blur background feature is not available on Safari.
Use the dropdown to choose your camera, or set it to None if you want the camera off.
Choose your microphone source.
Click the microphone icon to toggle between being muted or unmuted upon entering the room.
Note: Moderators have full control over when Attendees can unmute and be heard in the Breakout Room. If a microphone is currently disabled, the message "You can not unmute until a moderator gives you permission" will show below the microphone icon.
After specifying a microphone source, easily adjust the input volume.
If the status is Connected, you will be able to enter the room.
If the status is Disconnected, there is a problem with the connection to the room.
Access a page of troubleshooting tips if the status is Disconnected.
Display My Name
When a room is configured to show Attendees’ names (either first and last name or first name and last initial), attendees can toggle Display My Name off. If they choose to do that, an anonymized name (the word “Participant” followed by a number) will be shown instead.
Note: When an Attendee’s name is anonymized, moderators will still have access to their real name. Participants in the room will see the following depending on configuration:
Moderators always have access to participants’ full names. Moderators will see the participants' names, and Presenters and Moderators will have a badge beside their name to identify who is leading the Breakout Room session.
This is where the Attendee and Moderator access code is entered (if configured).
Note: If neither Attendee access code nor Moderator access code has been configured, these fields will be hidden.
The Join As dropdown provides the choice to join the Breakout Room as an Attendee or Moderator. An access code is required for Moderators when this role is toggled on.
This Session May Be Recorded
This checkbox is presented to Attendees so that they can provide their consent to be recorded. See below for more details about providing consent to be recorded.
Cancel and Resume Event
Click this button to return back to the main event.
Click this button to enter the room.
The Forums Process
When an attendee leaves a Forums event to join a Breakout Room, they're automatically disconnected from the Forums event so they may connect in the Breakout Room. Upon returning to the Forums event, the camera/mic should automatically reconnect with the same settings that were set before joining the Breakout Room.
If you have more than 50 people in a Forums event and they join a Breakout Room, they may lose the ability to rejoin the Forums event on video. The first 50 participants who rejoin the Forums event after exiting the Breakout Room will be asked to connect their webcam.
Providing Consent to Be Recorded
When a room has been configured to be recordable, attendees need to provide their consent to be recorded.
Depending on how the room was configured, there are two ways consent may be provided:
On the Join screen, users cannot join the room until they check the box to indicate consent.
No checkbox will be presented when joining. When a recording is started, attendees are shown the following message:
Recording in progress. By continuing to participate, you are giving consent to be recorded.
Engaging in the Breakout Room
When in a Breakout Room, all other console tools become hidden. Conceptually, you have left the main event and entered a separate room.
The grid layout automatically adjusts as more people join. The grid layout and chat tool are resizable.
Participants that are actively speaking appear in the main grid area. If a person in the bottom row starts speaking, they will be promoted to the main grid area and take the place of a person who has not spoken recently.
|Presenters and Moderators will always have badges displayed beside their names to indicate who is leading the Breakout Room session.
Breakout Room - Full Screen
To maximize the size of the Breakout Room, click the small icon in the upper right corner of the screen. To return to the default size, click the X button or press the Escape key.
Viewing a Screen Share
When a screen is shared, attendees will see the screen share in the main grid area. Participants will be shown in the bottom row.
In the example, a Moderator is sharing their screen (showing a clock). There are nine participants in the room and only one has their webcam turned on.
Sharing Your Screen
If enabled, Moderators who have joined through the Audience Console can grant permission to attendees to share their screens.
All attendees have screen share initially disabled.
Attendees that have been given permission will see the screen share icon at the top of their screen.
Note: Screen share is not supported on mobile devices or on Safari browsers v15 and older.
If the chat has been enabled, the chat component will be shown to the right of the grid.
Example of Attendee Menu without hand raised.
Many of the same Engagement Tools added to the event console can optionally be included in the Breakout Room. The functionality of the tools will be the same as they are in the event.